Settings for Multi Store
The settings for Multi Store setups (all Cloud hosted sites are Multi Store) can be managed in this screen. It is grouped broadly into three parts: Stores, Utilities, and MS Outpost. Beneath them, there are options relating to how stock is generally managed between locations, and which terminals are in each location.
This screen can be password protected. For more information on setting passwords, click HERE .
Stores
Details
This section contains the business contact details of each store location, as well as the separate Tower login details for each. Some of the business details can only be changed from the Tower website, while you are signed in.
To change those details, click HERE .
You can change the other available details on this screen for each location. Just click the relevant location name in the list at the top.
After changing the details, just click Save at the bottom. You can cancel the changes at any time by clicking Cancel .
Store Rules
This section contains options relating to how a store location may run reports, view and transfer stock (stock management) to and from other locations. The options are specific to each location and you can select different locations from the list at the top. The yellow highlight indicates which store location that your terminal is currently in, and the dark highlight indicates which store location you are changing options for.
The various settings are explained below:
Is this a Master Store? | This allows the store location to run some reports across multiple locations and generally view information across multiple locations. Required to run a sales or stock report that contains multiple locations, instead of just the current location. |
Allow this store to perform Stock Allocations to other stores? | This allows the store location to receive and then allocate portions of stock arrived to the other locations. Used in conjunction with the Utilities -> Stock Allocations setting (see below sections for more information). |
Allow this store to Order stock directly from suppliers? | Required if the store location needs to order stock directly from suppliers. Without this, the store can only order stock from other store locations, or be allocated stock from a main location. Click HERE for more information on creating and sending supplier orders. |
Allow this store to update Departments, Categories and Suppliers? | Departments and Categories are the main ways to organise stock into groups. This allows the store location to manage these groups (e.g. create new ones, edit existing ones) as well as manage supplier records. |
Allow this store to update Reorder Methods? | Reorder methods are settings that affect how items are reordered (mainly what quantities to use and whether by the unit or the pack), and this allows the store location to change these methods. Click HERE for information on Reorder Methods. |
Only Show Local Store information? | This is only available if the Master Store setting above is ticked. This limits the reports and the stock and transaction information shown in this location to just this location. With the option ticked:
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Calculate Transfer Price Method | This lets you choose how the store location will charge for items transferred from this location to another store location. The different options are explained HERE. |
Calculate Retail Price to Accept (via Transfer) Method | This lets you choose how the store location will calculate retail price on received transfer items. There are three options:
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Include Inter-Store Transfers in XCHANGEIT EDI sales files? | Only for newsagencies. This includes store transfer quantities in the sales data sent to XCHANGEIT. |
Automatically calculate Inter-Store Transfer Prices? | When NOT ticked, another store location will be prompted to calculate and check transfer prices when sending stock to this store location. When ticked, another store location will NOT see prompts, and automatically set the transfer prices according to settings above, while transferring stock to this store location. |
Include Inter-Store Transfers in Sales Reports? | This will include items from transfers between stores, in sales reports (stock sent from this store location will count as a sale). |
Print Labels at Store that Allocated Stock? | If stock allocation is used, this setting will print the labels at the sending store - origin where stock was received in Invoice Arrival before allocation. (see below sections for more information on Stock Allocation) |
Request Staff Initials when rejecting Inter-Store Transfers | This will prompt staff to enter initials when rejecting a transfer, to record who rejected the transfer. |
Hide Cost Prices from Inter-Store Transfer Screen | This will hide cost prices on the stock transfer receiving screen (only when receiving, not when sending). |
Hide Cost Prices from Stock Enquiry Screen | This forces the cost prices in the Stock Enquiry screen to be hidden. When unticked, you can show/hide the cost price column in the Stock Enquiry screen. Click HERE for more information on the Stock Enquiry screen. |
| Automatically Accept Invoice Arrival Allocated Transfers | If ticked, and when stock allocation is enabled in the settings above, any transfers done by allocation will be automatically received/arrived at this store location. (see below sections for more information on Stock Allocation) |
Prompt to send Multi-Store customer orders directly to customer | |
Main screen colour for this store | Select a colour that is displayed along the bottom of the screen, to help indicate which location the current terminal is in. The Clear button can be used to clear any currently assigned colour (goes back to grey). |
General Rules
This section has a few general options mostly relevant to Newsagencies, regarding customer accounts and XchangeIT (third party service provider of electronic invoices from newsagency suppliers).
Terminals
This section shows and allows management of where terminals are located (which store locations they operate under). Each terminal will be part of a drop-down group, and can be moved (click and drag) to another location here. When a particular terminal changes locations using the bottom right button (house), it is updated here automatically.
Take care when moving terminals between locations as all sales and stock management done on that terminal now occurs and is restricted to the new location.
Utilities
Stock Allocations
This section allows specifications of how stock is allocated between different locations when received at one location. This only applies if the store location has been set to allocate stock (settings in Store Rules above).
The grid will display each store location and each stock department in your system. You can enter percentage numbers in the grid to allocate a percentage of stock quantities arrived for each department to each location. All store locations use the same numbers entered here.
E.g. Enter 70 for Location A and Clothing Department, and 30 for Location B and Clothing Department.
This will allocate 70% of Clothing item quantities arrived at a store to Location A and 30% of Clothing item quantities to Location B.
Inter-Store Stock Transfers
This section let's you view and manage transfers of stock between the different locations (relevant to the current store location).
MS Outpost
This section contains settings relating to how Outpost data is handled, and should only be changed with Tower Support. Contact Tower Support for further discussion.
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