This guide covers different methods for sending stock items to the print queue in Barcode Manager. Items remain in the queue until you are ready to print and manually clear them.

Manual & Single Item Queuing

These methods may be used for quick queuing of single item labels from certain screens, or during your standard invoice arrival workflow.

Bulk Queuing via Stock Manager

Ideal for mass-printing labels for specific suppliers, departments, or new price points.

1. From the main screen of Retailer, open Stock Maintenance → Stock Manager and click Remove → Remove All. (It is recommended to close and reopen the screen to ensure a clean grid).

2. Click Search. Use the Advanced Stock Search to find your items. For details on using Advanced Stock Search, see How to Use Advanced Stock Search.
   

   Pro-Tip: Entering an asterisk (*) in the search box, without choosing any other criteria will load your entire product database.

3. Tick the desired items or use Select → Select All to tick all items in the grid.

4. Click Send List To → Barcode Manager.

5. Set the Operator, Label Style, and Quantity for the batch and click OK.
   

   Note: If items have Serial Numbers, Retailer will prompt you to select the specific serials before they are queued.

The Label Setup Utility

This is a dedicated tool for building a print list based on groupings or stock levels.

1. Access this in the main screen of Retailer, via Stock Maintenance → Label Setup Utility (or via the button inside Barcode Manager or Label Manager).

2. Filter Criteria: In the Select Items section, choose whether to bring up labels by Single Item, Department, Category, or Supplier.

3. Stock Filter: In Quantity On Hand of Items Selected, choose whether to get labels for all items, or only include items with a Quantity on Hand > 0.
   

4. Barcode label style: Under Barcode Type - Barcode Style, choose the label style to queue for the items.

5. Newsagency Frequency: Under Stock to Include - Select Stock Items, you can filter newsagency items to only queue labels for Daily, Weekly, or other delivery frequencies.

6. Search for the items, supplier, department or category, depending on the filter in Step 2. If searching for individual items and you don't have a barcode to scan, you can press [Enter] in the Barcode box to do a search. Press [Enter] or [Tab] on the keyboard to confirm.
   

7. Enter the quantity of labels to queue for each item, and change the Operator number if you are using Operator queues. Then, click Save to push the selection of items in the grid to Barcode Manager. Click Yes to confirm, if asked.
   

Recovery: Reprinting from Invoices

Use this if the label queue was cleared accidentally or if labels were damaged after printing, so they need to be reprinted.

This only works for items that have ticked the setting Print Barcode on Arrival. Click HERE for information on how to set that up.

1. From the main screen of Retailer, go to Stock Maintenance → Receipt of Stock → Reprint Barcode Labels. (Also accessible via the Utilities button in the Invoice Arrivals screen).

2. Operation: Choose Reprint Labels. (You can also Delete labels in the queue or Edit Label Quantities here).

3. Selection Filters:

   • Label Type: Choose Shop Labels, Customer/Subagent Labels, or both types.

   • Scope: This is set to include all Customers and Operator numbers by default. Untick the All box to filter by a specific Customer or Operator Number.

4. Invoice Logic: Choose between a specific Invoice Number, all invoices of all suppliers on an Arrival Date, or invoices from a Supplier and a Date. Depending on what's chosen, you can then specify the date, the supplier and/or the invoice number.

5. Click OK, a list will show all eligible item labels. Double-click an item to select them (or click All), and click Close to send the selected labels to the Barcode Manager.