Manually Arriving a Magazine

This is for Newsagencies Only

We strongly recommend arriving magazines via EDI / XchangeIT, as it is much faster and less prone to error. Click HERE to learn how.

1. From the main screen of Retailer, click on Stock -> Invoice Arrivals.
   
2. In Supplier, type in the supplier name or select it from the drop-down box.
3. In Invoice Number, type in the invoice/reference number. You can find this on the paper invoice.
   
4. Press [Tab] until the cursor moves into the Product Code and Issue Code field.
5. Type in the Product Code from the paper invoice. This is usually a combination of the BiPad number followed by the Issue Code.
6. Press [Enter] or [Tab] and the Correct Parent Item confirmation screen will appear:
• Click Yes if you are sure that the item shown is the correct parent item.
• Click No if the parent item is incorrect or if you are unsure. In the Find Stock Screen, locate and double-click the correct parent item. If the parent item does not exist, click Add to create a new item.
  
7. If the Change Supplier Stock Code screen comes up, click Yes to update it.
8. Enter the amounts in Qty Received, Individual Price, Individual Sell and Recall Date as it appears in the paper invoice.
9. In the next section, press [F6] until it shows Issue Name. Then type in the issue name as it appears on the paper invoice.
   
10. Check the Customer and Subagent Delivery Dates. They should match the Arrival Date on the top left of the screen.
11. Scan/type the barcode when Retailer prompts you to.
    

The recall date format for magazines should be entered exactly as it appears on your physical invoice from Are Direct.

Format Structure:

WXXXX - showing the return week in two digits, followed by the last two digits of the year

Example: W4125 (week 41 of 2025)

This recall date format is used throughout our system for:

Recall Stock Reports - when entering the week/month you're searching for

Magazine labels - the Recall Label automatically displays the return week to help you quickly determine when a magazine should be returned

Returns processing - to categorise returns as current, early, or late

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