This is for Newsagencies Only

Before arriving magazines through EDI, the following requirements need to be met:
  • Suppliers in Retailer need to be set up to allow for EDI files from XchangeIT.
    • Click HERE for Gordon & Gotch.
    • Click HERE for Integrated Publication Solutions.
  • XChangeIT needs to be installed and the directories need to match in Retailer. (Click HERE to learn more)
  • Invoice file(s) for the supplier(s) needs to be present in the Intray folder of XchangeIT.

The process of arriving magazines through EDI is broken down into 2 parts:

  1. Importing invoices from XchangeIT into Retailer as pending invoices.
  2. Arriving pending invoices into Retailer.

1. Importing Invoices From XchangeIT Into Retailer As Pending Invoices

  1. On the main screen on Retailer, click on the Stock -> Invoice Arrivals icons.
  2. At the top-right, click on the EDI button.
  3. Retailer will search through XchangeIT's intray for invoice files and import them.

2. Arriving Pending Invoices Into Retailer

  1. Once imported, the Select Invoices to Import screen will appear.
  2. Select invoices to arrive by clicking on each invoice as required. Alternatively, click on the All button to instantly select all invoices in the list.
  3. Click OK to begin arriving the invoice.
  4. You may occasionally be prompted to find a parent item in the Find Stock Screen. Carefully choose the correct parent. If it is a new title, click the add button and follow the prompts.
  5. When the invoices are finished arriving, simply close the arrivals window.