Deliver/distribute Magazines the next day
This is for Newsagencies Only
Due to magazine delivery logistics, there may be times when the physical copies of magazine do not get to the business early enough to be delivered the same day, and can only go out to customers and subagents the next day. Often, this requires the magazine to be put onto the next day's Run List, Round Card, or Subagent Docket.
This can be handled in the following ways, some with limitations. It's also handled differently when the title is a Weekly, compared to Other frequency.
For Customers and Run Lists:
Weekly Titles
A weekly title has a lot of automation happening, in terms of billing, appearing in reports and sheets, and allocating to the customer. This also affects whether it reports sales figures correctly to XchangeIT.
A weekly title cannot be set to arrive on a different day than the Invoice Arrival date. This can cause problems with billing, cause discrepancies in sales figures for XchangeIT, and ask about changing arrival days each week during arrival.
To work around this, you may print off the Run list for the original day and hold onto it, or separate the Papers and Magazines into different Run Lists.
When separated, you can print the Paper Run list for the actual day itself and give it to delivery drivers, then print the Magazine Run list the next day (but selecting the original date) to give to delivery drivers.
E.g. arrive the titles on Tuesday, print the Paper Run list of Tuesday and give it to delivery drivers then. Print the Magazine Run list on Wednesday, but select Tuesday as date, and give that to delivery drivers.
Other Titles
Other titles encompass anything that arrives not as a weekly or a daily. This can be a title that comes in monthly, bi-monthly or yearly.
Their invoice arrivals and their dates strongly affect whether they are charged, and appear on dockets.
Titles with 'Other' frequency generally don't appear on the Run Lists, so there's no reason to change the settings, and these should be arrived normally for the invoice day itself.
For Subagents and Dockets:
Weekly Titles
A weekly title has a lot of automation happening, in terms of billing, appearing in dockets, and allocating to the subagent. This also affects whether it reports sales figures correctly to XchangeIT.
You can change the settings on the titles, to effectively have 2 types of magazines, ones that deliver the same day, and ones that deliver the next day after arrival. This will print the magazine on the Subagent docket depending on the Delivery Type setup below.
- First, go to the main screen of Retailer, and click into Setup -> Newsagency -> General. Click into the Delivery Types tab.
- Click on the space under Description, and press Insert on the keyboard to add a new line. Type in the name of delivery type.
It's recommended to have one for normal on-the-day deliveries, and one for next day delivery e.g. call one Normal, and another one Next Day
- To remove a Delivery Type already there, click on it, and press Ctrl + Delete on your keyboard.
- Then, close out of the Setup, and bring up the magazine parent item in the Stock screen (these often have a PLU), and click into the Newsagency tab. Keep the arrival day under 'Subagents receive this item' to the same day of week as the Invoice Arrival.
- Set the Delivery Type to the one you created for the next day.
- Repeat this for all affected late magazines.
- Then, if the subagent has other magazines or papers delivered the same day of arrival, repeat the steps, but assign the those magazines to Normal Delivery Type that was created.
For information on how parent and child items work for magazines, click HERE.
When printing Subagent dockets, keep the date for the original day of the arrival, but click on Selected Delivery Type on the right-hand side to click on the appropriate Delivery Type.
If you are printing dockets for the day itself, select the Normal Delivery Type. If you are printing dockets for the day after, select the Next Day Delivery Type.
E.g. you have magazine invoices for Tuesday, but some of the titles will be delivered tomorrow. On Tuesday, print the subagent docket for Tuesday, and select the Normal Delivery Type.
On Wednesday, for the late titles, print the subagent docket for Tuesday, but select Next Day Delivery Type.
Other Titles
Other titles encompass anything that arrives not as a weekly or a daily. This can be a title that comes in monthly, bi-monthly or yearly.
Their invoice arrivals and their dates strongly affect whether they are charged, and appear on dockets.
Titles with 'Other' frequency will only appear on dockets if arrived.
To get these titles printing the day after the invoice arrival, an overall setting may be changed:
- In the main screen of Retailer, click on Setup at the top, and then Newsagency -> General.
- In the section 'Charging for Other titles', tick the box for Charge Subagents the day after Stock is Arrived.
This will place these titles on the next day after arrival, and print on Subagent dockets for that day.
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