Setting Up The EDI System

  1. On the top menu bar of Retailer, click on Setup -> EDI.
  2. Click on the blue arrows on the top-left until you get to the SPECIALIZED EDI system.
  3. Within the Details tab:
    • In Inbound File Extension, make sure it says INV=.xml
    • In Outbound File Extension, make sure it says ORD=.xml.
  4. Click on the Utilities tab:
    • Tick Enable This Edi System.
    • Click Save. 

Setting Up The Supplier

  1. On the main screen of Retailer, click on Stock -> Suppliers and Departments. Alternatively, click on Stock Maintenance -> Suppliers and Departments.
  2. Click on the Suppliers tab.
  3. Click on the magnifying glass icon and select your SPECIALIZED supplier from the Find Supplier Screen.
  4. Click on the Other tab:
    • Untick the Tick if Cost price entered on invoice is Inc. GST tick-box.
    • In Format of Order to Export, choose CSV from the drop-down box.
    • Click Save.
  5. Click on the EDI tab.
    • Click on the EDI Systems button.
    • Tick Specialized in the list that appears.
    • Click OK.
    • In When arriving EDI invoices this supplier arrives by, select Supplier Stock Code from the drop-down box.
    • In EDI abbreviation, type in SBCINVASNXML
    • Click Save.

Saving the Invoice File

  1. Log in to the SPECIALIZED online portal or access your e-mail.
  2. Navigate to the invoice file.
  3. Right-click on the file and select Save Target As / Save Link As.
  4. Save the file to your desktop or another easy to find location.

Importing the Invoice

  1. On the main screen of Retailer, click on Stock -> Invoice Arrivals.
  2. Click on Open Invoice on the top right.
  3. Click on Desktop on the left and double-click on the invoice that you saved.
  4. You may need to select Specialized as the correct supplier.
  5. In the Select Invoices to Import screen, click on the particular invoice and click OK.