hiPP has the ability to send invoices in a format that allows items to be easily imported into Retailer. The steps below will explain the settings and procedures needed to do so.

Setting Up hiPP for EDI Invoices

  1. From the main screen of Retailer, click on Stock -> Suppliers & Departments.
  2. Click on the Suppliers tab.
  3. Click on the magnifying glass icon and double-click on hiPP. If you do not have a Hallmark supplier, click on Add. Click HERE for more information on adding a supplier.
  4. In the Details tab, set When adding stock, the default department is to your cards or giftware department.
  5. Click on the Other tab.
    • Tick Tick if Cost price entered on invoice is Inc. GST.
    • Tick Always Use the Retail Price from the EDI invoice.
  6. Click Save then click Close.

Importing EDI Invoices

  1. Save the EDI file, usually in a .ddo or .dd2 format, from your e-mail to somewhere easy to get to such as the Desktop.
  2. From the main screen of Retailer, click on Stock -> Invoice Arrivals.
  3. Click on Open Invoice (located on the top right of the screen).
  4. Navigate to the invoice file you saved earlier and double-click on it.
  5. You may be prompted to select the supplier that this invoice is from. Select hiPP from the list and click OK.
  6. The Select Invoices to Import screen will appear.
  7. Click on the hiPP invoice, then click OK.
  8. The invoice will begin to arrive. If you are prompted to Find a Stock Item which doesn’t exist, click Add and press [F2] on the keyboard.