Importing / Arriving Electronic Invoices ( DDO or DD2 )

Certain suppliers have the ability to send electronic invoices in a .ddo or .dd2 file format. These files are typically sent to your e-mail address.

To import one of these invoices:

1. Log into your e-mail account.
2. Open the message where the electronic invoice is attached.
3. Save the .ddo or .dd2 file in a location that is easy to access such as Desktop or the C: drive.
4. Now, start Retailer and go to Stock -> Invoice Arrivals.
5. Click on Open Invoice.
6. Navigate to the location where the file is saved.
7. Double-click on the file.
   
8. The file will import and be placed on hold in the Select Invoices To Import screen. 
9. Click on the invoice(s) that you would like to arrive. A tick will appear to the left of each invoice.
   
10. Click on the OK button and the invoices will start arriving into Retailer.

When adding stock items by Supplier Stock Code (SSC), if you have more than one item with the same SSC, it will bring up a screen asking which item to arrive. Select the right item and click OK. If you click Cancel, it will bring up the Stock search for you to find the item.

For newsagencies, make sure you select the right item for magazines and newspapers. The right item (parent item) should have a PLU against it, and a shorter barcode than the regular issues of the title.

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