NewsXpress / GNS / ANCOL / Newspower have the ability to provide you with a catalogue file that negates the need for you to set it up manually. These catalogue files can save you tremendous amounts of time during busy trading periods such as Back to School and Christmas.

Importing a Catalogue provided by Newsagency supplier

  1. Save the catalogue file from your e-mail to a location that is easy to access, such as Desktop.
  2. Then from the main screen of Retailer, go to Utilities -> Import/Export Files -> Import Catalogue File.
  3. In Catalogue, select the catalogue that you wish to import into.
    If your catalogue is not listed here, then press [Insert] on your keyboard and you can add a new one.
    • Enter the catalogue name in Catalogue.
    • Enter the Catalogue Start Date.
    • Enter the Catalogue Stop Date.
    • You can also enter the Start Time and Stop Time for each day.
    • Click on the Save.
  4. Select the appropriate Supplier.
  5. Select the Initial Department.  This is used when a new stock item is added.
  6. Select the Initial Category.  This is used when a new stock item is added.
  7. Tick Use Pick-Up Price to use the pick-up price.
    Otherwise, leave it unticked if using the delivered price.
  8. Tick File Contains Header Information.
  9. Tick Check Barcodes are Valid.
  10. Click on Import.
  11. The Select File to Import screen will appear. Navigate to where you have the file stored and double-click on it. 

Importing a custom Catalogue File

For catalogue files that you have created yourself, you can use the import catalogue feature but will need to enter settings for how to import the information.
  1. Save your Catalogue file in a location that is easy to access, such as the Desktop.
  2. Follow the steps listed above up to Step 9.
  3. Click on the arrow at the bottom next to Tools, and then Change Catalog File Settings.
  4. A screen will ask to select the Catalogue file from the computer, so select the file that was saved earlier and clickOK.
  5. Click Yes to confirm the file to be imported.
  6. The Catalog File Setup screen will appear where you can enter the various column settings. Start by ticking the box 'This File is Comma Delimited'.
  7. If the file contains column headings (a title at the top of the column), tick the box 'File Contains Header'.
  8. In Item Match Option:
    1. Use Barcode - select this option if the file contains barcodes for the system to match against existing product.
    2. Use Supplier Stock Code - select this option if the file contains Supplier Stock Codes for the system to match against existing product.
    3. Use Both - select this option if the file contains both the Barcode and SSC for the system to match against existing product.
  9. In the column settings, set the column number for the information in the file. You can use the preview of the file in the bottom to check which column numbers contain information.
    Notes
    The option that's selected in Item Match Option above, makes that information required for the column settings. E.g. if you selected Use Supplier Stock Code, then the file must contain a column with SSC for every product, and this setting must have a column number.
  10. Click Save and then Close when done.
  11. Back in the Import Catalogue Files screen, click Import to select the file and then import.
Info
Click HERE for detailed instructions on how to further adjust catalogues